SEFI2020 online format information AND SUPPORT
ZOOM AS MAIN CONFERENCE TOOL
In general we will use the Zoom meeting option to host your presentation. Zoom meetings are designed to collaborate and we therefore enable participants to share their audio and camera in the interactive phase of each session. While (other) presentations are active, please mute yourself, this will help all to experience the best presentation quality.
A chair and a technical moderator from the SEFI conference will be present during each session. In addition IT support will be available throughout the conference.
SHORT DESCRIPTION SESSION FORMATS
The detailed program schedule will be announced in August. Here is a brief overview of the online session formats:
The sessions for oral presentations are 60 minutes, containing four presentations each. You will be asked to upload a pre-recorded presentation of max. 7 minutes, leaving max. 8 minutes for questions and discussion. Zoom Meeting will be used and in the chat the attendees can type their questions. The chair selects these for the presenter and can ask the attendee to switch on audio/video to raise that question and interact.
The sessions for symposia are 60 minutes, containing four contributions each.
For the symposia, you are asked to upload a max. 4 minutes pre-recorded presentation or introduction. After the four presentations, the remaining time will be used for discussion led by the symposium chair. You will be asked to read the other papers in that session as well, to enhance the discussion.
Workshops will be 40, 60 or 75 minutes. For the final submission, you are asked to adjust your workshop to an online format. Zoom Meeting will be used with the option of break-out groups. From the chat, organisers can ask participants to launch other websites or tools that are used in the workshop.
You are asked to upload a pre-recorded 45 seconds video-pitch for your poster. In the pitch you can show one slide if you like. In the poster session you can show your poster or a four slides presentation while Zoom Meeting will be used to facilitate group discussions with the authors of the posters.
GUIDELINES FOR PRESENTER VIDEO CLIPS
We kindly ask you to submit your prerecorded videos before the conference, deadline 6 September. See here the instructions for making and submitting your video at least one week before the conference.
If you are not used to Zoom, we encourage you to engage in one of the support sessions or find other ways to familiarize yourself with the online environment.
Online support sessions
The video link to the session will be placed here the day before the session. The videolink to the session will be placed here the day before the session.
- Recording of presentations:
Wednesday 26 August: 10:00 (CEST) CLICK HERE
- Wednesday 2 September: 10:00 (CEST) CLICK HERE
- Wednesday 2 September: 15:00 (CEST) CLICK HERE
Each of the sessions will show you how you can make a recording in Zoom and how to make the presentation lively by switching between video and powerpoint or other media.
For workshop organizers:
- Wednesday 2 September 10:00 (CEST) CLICK HERE
In this Q&A session you can discuss how to make your workshop attractive in the Zoom environment. We will show you how to share your screen, use break-out groups, the whiteboard and polling functionality within a Zoom meeting.
Presenting in Zoom (paper session, symposium, poster session):
- Thursday 10 September 12:30 (CEST)
In this session we will show you how a session is set up and what the roles of the chair and technical moderator are. You can practice your role in a session: both in the chat and the Q&A session after your video.
For questions please contact us at firstname.lastname@example.org
For the different sessions during the conference we will use Zoom (webinar for keynotes, meeting for all other sessions). Click here to get started with Zoom.
Through the Whova app you will be able to set up your own personal schedule with links to abstract, paper and Zoom session. Please check for last-minute changes to the schedule.
For optimum performance we recommend to download the Zoom app, disable existing VPN connections and turn off other video conferencing applications.